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Branded material for investors conference

Quotation 23 of 2017
12 April 2017 - 25 April 2017

REQUEST FOR QUOTATION FORM

To:

ALL PROSPECTIVE SERVICE PROVIDERS

Project Name:

Branded material for investors conference

Requestor:

SARAH BAARTMAN DISTRICT MUNICIPALITY

QUOTATION NO.

23 of 2017

NOTICE NO.

32 of 2017

Site Clarification Meeting

None

Quotation to be Delivered by:

25 April 2017

SPECIFICATION OF ORDER

The Sarah Baartman District Municipality, together with the Cacadu Development Agency, will be hosting an investor’s conference from the 30th to the 31st of May 2017.

The theme of the conference will be “Growing the economy of the Sarah Baartman District”. The aim is to attract about 300 delegates to attend the conference. Relevant service providers are requested to submit formal quotations for the supply and delivery of the following conference material:

Scope of work entails:  

ITEMS

SIZE

QUANTITY

SECTION A

Black and orange Milwaukee conference bag (with sling, handles and zip) with 4 logos in full colour and theme (heat transferred). Theme is Growing the economy of the Sarah Baartman District.

37cm x 28.5

(approximate)

300

SECTION B

2GB Memory sticks, engraved full colour logo in 1 position

Standard

300

Orange and white Neptune pens with 1 colour pad print on barrel

Standard

300

Notebooks with two logos and the theme, namely “Growing the economy of the Sarah Baartman District”, foiled in gold on the front cover - 100 yellow, lined pages with elastic bonder and satin bookmark

A5

300

Service providers may quote on either Section A or Section B or on both of the sections. Quotations on Section B must include ALL the items listed. The above goods must be delivered to 32 Govan Mbeki Avenue on or before the 24th of May 2017.

1. General

  • All prices shall be inclusive of Value Added Tax (VAT).
  • Quotations must be valid for 60 days.
  • The municipality reserves the right to accept full or part of the quote.
  • The Municipality reserves the right not to accept the lowest or any quotation, no reason for the acceptance or rejection of a quotation will be furnished.

2. Evaluation criteria

The quotes will be evaluated on the 80/20 preferential points system.  

3. Payment For Services

Payment will be issued after the goods have been delivered, checked and found to be satisfactory. All relevant information must accompany all quotations submitted. No late or incomplete quotation will be accepted for consideration.

Note: Failure to attach BBBEE Status Level Certificate will result in the preference points not being awarded.

Formal written price quotations should be submitted in a sealed envelope, clearly marked “NOTICE NO: 32/2017 and QUOTE NO: 23/2017 (BRANDED MATERIAL FOR INVESTORS CONFERENCE) which must be placed in the quotation box, 4th floor, Standard Bank Building, Govan Mbeki Avenue, Port Elizabeth, before 12pm on 25 April 2017. Quotes may also be submitted by means of an email: formalquote@sbdm.co.za before 12pm on 25 April 2017.

For further enquiries related to the Request for Quotations, please contact Mrs. Lynne Niemann on (041) 508 7082.

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a separate Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za

Information on the CSD is available on the CSD website: www.csd.gov.za

Should you have any enquiries please contact the Supply Chain Management Unit; Khaya Fana at (041) 508 7149 or Simamkele Mbenga (041) 508 7071.